Sent purchase order
An ERP status or email attachment tells the buyer that the order left.
Purchase orders,
carried through commitment.
Pacteva is being built to give purchasing teams one operational record from a reviewed purchase order to supplier acknowledgment, line-level changes, buyer disposition, and current commitment. It is in development and not yet generally available.
One acknowledgment thread replaces
- open-PO spreadsheets
- supplier email chains
- confirmation calls
- date-change notes
- manual reminders
- status meetings
The missing operational layer
An ERP can show what you ordered. It cannot prove the supplier agreed.
Every open purchase order needs an explicit supplier response: accepted lines, proposed dates, changed quantities, price exceptions, documents, responsible buyers, and a current commitment.
Commitment control
Every line has a response, source, exception, buyer decision, and history.
Confirmed supply
The record shows what was ordered, proposed, accepted, and still at risk.
Order to commitment
One PO. Seven accountable stages.
No stage collapses into “confirmed.” Receipt, line acceptance, proposed changes, buyer disposition, and ERP update remain distinct facts.
- 01
Reviewed purchase order
Import or enter the PO, validate every field, and preserve its source version.
- 02
Secure supplier link
Send an expiring acknowledgment request without requiring a supplier account.
- 03
Line-level response
Confirm all unchanged or propose quantity, date, and price changes per line.
- 04
Exception queue
Route only changed or rejected lines to the responsible buyer.
- 05
Buyer disposition
Accept, reject, or request clarification with an attributable explanation.
- 06
Current commitment
Keep the ordered source and supplier commitment separate but linked.
- 07
ERP-ready export
Export reviewed changes without implying that the system of record updated itself.
Built around the work
The PO is the source. The commitment is the changing record.
Pacteva keeps ordered values, supplier proposals, buyer decisions, and system-of-record updates separate but linked.
Portfolio riskSee supplier silence before production does
Prioritize overdue acknowledgments, proposed changes, delivery risks, and blocked PO lines.
PO-18442Quantity and dateReview
PO-18457Acknowledgment overdueLate
PO-18463All lines confirmedReady
One link, one PO version
Suppliers respond without adopting another portal or discovering other orders.
Only exceptions need attention
Unchanged lines close automatically. Changed lines remain explicit until reviewed.
Approved cadence, visible history
Business-day timing, escalation, pause, and stop controls remain buyer-owned.
Current values do not erase history
Every supplier response and buyer decision retains actor, timestamp, and source.
Existing workflow tools
Start with the purchase-order process you already have.
Manual entry and CSV import remain first-class. Add deeper integrations only after the acknowledgment loop works.
01
Contact us PO import template
A free CSV with the header, line, supplier, date, and value fields an import needs.
Open reference 02Acknowledgment template
A free CSV that keeps ordered, acknowledged, decided, and committed values apart.
Open reference 03Open PO report template
A column model for response evidence, exception ageing, and current commitments.
Open reference 04EDI document reference
Segment level references for the 850, 855, 856, 860, 865, and 997.
Open reference 05Acknowledgment guide
How to define a complete acknowledgment and assign ownership for silence.
Open reference 06Vendor scorecard template
Response, change stability, and commitment reliability with a stated denominator.
Open referenceDesigned without an integration project
No ERP transformation between you and the first supplier response.
The intended path is a reviewed purchase order added manually or imported from a controlled CSV, one accountless acknowledgment, and only the changed lines routed to a buyer.
Contact us- 1Add the purchase order
Supplier, lines, values, dates, buyer, and source version.
- 2Send the secure link
Preview the exact PO data before contacting the supplier.
- 3Resolve one exception
Compare, decide, preserve history, and export the reviewed change.
A deliberately narrow product
Pacteva records commitments. Your ERP remains the system of record.
Pacteva does
- Link purchase orders to accountless supplier responses
- Track line changes, reminders, and buyer decisions
- Preserve ordered and committed values separately
- Maintain immutable commitment history
Pacteva does not
- Execute payments or replace procure-to-pay
- Send an extracted PO without human review
- Claim an ERP write-back without verification
- Require or charge for supplier accounts
Common questions
What purchasing teams need to know
What is Pacteva?
Pacteva is purchase-order acknowledgment software in development. It is designed to link a reviewed PO to an accountless supplier response, buyer exception resolution, and an attributable commitment history.
Does it replace our ERP?
No. Pacteva works beside the accounting or ERP system. It does not claim a supplier change updated the system of record unless a verified write-back succeeds.
Do suppliers need accounts?
No. Each acknowledgment uses an expiring, revocable link restricted to one supplier, one purchase order, and one version.
Can Pacteva be used today?
Not yet. Pacteva is in development and there is no self-service signup. The reference library and templates on this site are free to use now, and we welcome contact from teams with this problem.
What happens when a supplier changes a line?
The changed quantity, date, or price enters the buyer exception queue. An authorized buyer accepts, rejects, or requests clarification.
Does Pacteva send autonomous supplier messages?
Only configured reminders. They use workspace-published templates, cadence, business-day, pause, and stop controls. Every delivery attempt is logged.
Close the acknowledgment gap
Start where the purchase order leaves. Finish with a current commitment.
Pacteva is in development. Tell us how your team chases supplier acknowledgments today and what a current commitment has to prove.